The New EDGAR

The new regulations from the Office of Management and Budget (OMB), codified as Title 2 of the Code of Federal Regulations (2 CFR) Part 200, were incorporated into general federal regulation on Dec. 26, 2014. The new regulations govern all federal grants awarded by the US Department of Education (USDE) to the state or to an LEA on or after that date. Grants awarded before Dec. 26, 2014, will continue to be governed by the OMB circulars that were in effect when the grant was awarded.

This change resulted in major changes to 34 CFR, known as the Education Department General Administrative Regulations (EDGAR). The new EDGAR consists of multiple parts and regulations. For a complete description of the federal regulations that apply to federal education grant awards, visit USDE’s EDGAR website.

Prior Approval, Disclosure, and Justification Forms under the New EDGAR

The new EDGAR requires local educational agencies (LEAs) to request approval from or provide justification to the state educational agency before taking certain actions involving grant funds. TEA has developed forms for LEAs to use in requesting approval or providing justification.

Other forms are also available to justify specific costs. Those are submitted with some grant applications or maintained locally, as specified in the application's program guidelines.

Application of Required Grant Documents

To incorporate the differing regulations in place before and after Dec. 26, 2014, TEA has developed two versions of the documents that are required to be part of every TEA grant agreement. The following pages of the TEA website include links to the General and Fiscal Guidelines and General Provisions and Assurances:

  • General and Fiscal Guidelines: Apply the version titled "General and Fiscal Guidelines (through Dec. 25, 2014)" for grants awarded before Dec. 26, 2014. For grants awarded on or after Dec. 26, 2014, apply the version titled "General and Fiscal Guidelines: The New EDGAR."
  • Provisions and Assurances: Apply the version of the General Provisions and Assurances tagged "(through Dec. 25, 2014)" for grants awarded before Dec. 26, 2014. For grants awarded on or after Dec. 26, 2014, apply the version titled "General Provisions and Assurances: The New EDGAR."

TEA Grantee Guidance

For your convenience, TEA has compiled all parts of the new EDGAR (34 CFR 75, 34 CFR 76, 34 CFR 77, 34 CFR 81, 2 CFR 200, and 2 CFR 3474) into a single document. This PDF version of the new EDGAR (revised Nov. 3, 2015, to incorporate new FAPIIS regulations) is unofficial and not legally binding. It was prepared for review and discussion purposes only.

TEA staff is continuing to analyze the new EDGAR as new information becomes available to determine how the new regulations will change existing policies and procedures. As that analysis proceeds, TEA is periodically issuing information to prepare grantees for the change in regulatory governance.

New EDGAR Frequently Asked Questions (FAQ)

TEA has developed the following preliminary guidance document applicable to all federally funded grant programs administered by the agency. Except where a question specifies a particular type of subgrantee, such as an education service center (ESC), all responses are intended for TEA subgrantees, primarily independent school districts (ISDs), charter schools, and ESCs. 

This FAQ will be updated as further information becomes available.

This version 6 of the EDGAR FAQ addresses recently asked questions and changes made at the federal level. In particular, see questions 6.4 and 9.8 for clarification. New questions include 2.4, 3.8–3.11, 5.8, and 7.36–7.40. The format is also changed to help the reader easily identify the new questions added to the end of each applicable section. 

Internal Controls Handbook

Under the new EDGAR, all subgrantees must implement internal controls for the administration of their federal grants. Refer to the Internal Controls Handbook for guidance on how to implement your required system of internal controls.

The New EDGAR Training and Presentations

To prepare for changes encountered in administering 2015–2016 grants, TEA held the following training and information sessions on the new EDGAR.

Statewide Training

On March 2–3, 2015, TEA held a comprehensive overview training on the new EDGAR. The following links lead to the training materials used on those two days:

Education Service Center Cluster Site Trainings

In March and April 2015, TEA held cluster site trainings at selected education service centers (ESCs) throughout the state. Use the following links to open the materials used in those trainings:

      OMB Circulars Being Replaced

      Grants awarded before Dec. 26, 2014 (including most grants issued for the 2014–2015 school year), continue to be governed by the OMB circulars that were in effect when the grant was awarded and that are included in the following list.

       For grants awarded on or after Dec. 26, 2014, 2 CFR 200 replaces the following existing OMB circulars.

      Federal Information Resources

      The following links lead to resources describing the background, context, and implementation of the new regulations:

      • The new EDGAR: Refer to this US Department of Education page for consolidated links to the new regulations and other federal training and information resources.
      •  Executive Order 13563: Issued on Jan. 18, 2011, this is the directive that initiated the regulatory overhaul. In it, President Obama calls upon all federal agencies to review and consolidate their regulations with the goals of making them cost effective, less burdensome, and more beneficial and of giving them a performance rather than a compliance focus.
      • Presidential memorandum on administrative flexibility: Issued on Feb. 28, 2011, this memorandum is where President Obama directs the OMB to facilitate the regulation review and consolidation process.
      • Council on Financial Assistance and Reform (COFAR): OMB created COFAR to work with key stakeholders in developing new rules. COFAR has developed many helpful resources, including FAQ documents, webcast videos, presentation slides, crosswalks, and side-by-side charts.
      • OMB Policy Statements on Uniform Grant Guidance: On this page, OMB has posted a variety of crosswalks that compare various elements of the old and new guidance.