The new EDGAR requires local educational agencies (LEAs) to request
approval from or provide justification to the state educational agency before taking certain actions
involving grant funds that follow the new EDGAR
regulations. TEA has developed forms for LEAs to use in requesting that
approval or providing justification. See the process described below for
submitting any of the forms.
Effective November 20,
2015, TEA is providing approval of the following types of activities that
require prior approval under 2 CFR 200.456.
- Equitable services to
private nonprofit schools that are required, and therefore allowable,
under federal program statute; this includes registration and travel costs
for participating in allowable professional development activities
PNP Equitable Services Approval Form
- Parental involvement
activities required, and therefore allowable, under federal program
statute; this includes registration and travel costs for participating in
allowable parent trainings or conferences and required parent
Parent Involvement Approval Form
the subrecipient's County-District Number and print a copy of the approved form.
The completed form must be maintained locally as documentation of the approval
and must be provided to auditors or monitors upon request.
approvals are retroactive to the beginning date of the grant period as noted on
the subrecipient’s Notice of Grant Award (NOGA) for programs in which the
activity is required/allowable. There is no need to submit individual requests
for approval of these activities.
subrecipient may complete and submit prior approval request forms for other
types of participant support costs, such as travel for school board members to
attend an allowable program training, to TEA on an individual basis.
with any questions regarding this approval.
Other Application-Related Forms
These forms are either submitted with the grant application or maintained locally as specified in the application guidelines and instructions.
Submit these forms, as applicable, to justify or request expenditure of 2016-2017 grant funds.
for Submitting Forms or Disclosures (Other Than Application-Related Forms)
For forms that currently require USDE approval because
TEA has not yet been delegated the authority to approve the requests, do not
submit any forms at this time. USDE has
indicated that they are in process of developing policy related to the
requirements and will issue guidance at a later date.
In the interim, include all items requiring prior
approval in the grant application and submit it to TEA. However, do not expend funds for the item(s)
until the appropriate approval is received, either from USDE or from TEA if the
authority is delegated to TEA in the future.
To submit disclosures or other application-related forms
to TEA, download and complete the appropriate form(s) above. Submit the completed form by mail, fax, or
email to the address below. You will receive a formal response from the Chief Grants Administrator
at TEA for each request submitted.
Grants Oversight and Compliance Division
Attn: Chief Grants Administrator
1701 N. Congress Ave.
Austin, TX 78701-1494
FAX: (512) 463-7915
For details on the new EDGAR, refer to The New EDGAR page of the TEA website.