Migrant Education Policy Guidance

The following documents provide guidance related to the Title I, Part C program in the areas of program implementation, service priority, identification and recruitment (ID&R), and student data collection.

Policy Guidance (PDF, 379KB) 

Eligibility of Migrant Children for Free Lunches and Breakfasts

Based on their eligibility for the Migrant Education Program (MEP), migrant children are eligible for free meal benefits under the National School Lunch and School Breakfast Programs. The memoranda issued by the United States Department of Agriculture (USDA) to address this issue can be accessed below.

USDA Memorandum Issued July 19, 2004 (PDF, 47KB)   

USDA Memorandum Issued August 16, 2004 (PDF, 42KB)

Note: While a child’s eligibility for the MEP may end during either term of the school year, the child’s eligibility for free meals remains effective for the remainder of the school year.

Minimum Attendance for Class Credit

In August 2013, a To the Administrator Addressed letter was released from the Texas Education Agency (TEA) to summarize several statutes related to attendance, admission, enrollment records, and tuition. Section 25.092 of the Texas Education Code (TEC), commonly referred to as “the 90 percent rule” is a provision that sets a condition of minimum attendance for class credit. This letter may be of particular interest to school district staff as it may impact credit accrual for migrant children.

Migrant Identification and Recruitment

Federal law requires that Texas identify and recruit every school-age child of eligible migrant parents residing in the state into the Title I, Part C MEP. For more information about this responsibility, click on the link below. 

ID&R Letter to Administrators from the Texas Education Agency (PDF, 119KB) 
 
Local school district and ESC recruiters identify and recruit migrant children and youth through an interview process. Recruiters must conduct ID&R beyond the campus and throughout the community.    

The Texas Manual for the Identification and Recruitment of Migrant Children outlines the ID&R practices and processes of the Texas MEP. Local education agencies and education service centers receiving MEP funds must follow the requirements established in the ID&R manual for identifying and recruiting eligible children. The reference manual helps recruiters make proper eligibility decisions, complete necessary documentation, and have quality control measures in place. 

ID&R Manual 2014-2015 (PDF, 6 MB)

New Generation System

The New Generation System (NGS) is a web-based interstate information network that communicates demographic, educational, and health data on migrant children to educators throughout the nation. The system allows educators to record the movement of migrant students through the educational process by producing online records of a student's educational progress and health profile. Educators can generate a student transfer document to facilitate academic placement as the student transfers schools. NGS also allows educators to generate various student-level, management, and federal performance reports.

The Texas Manual for New Generation System (NGS) Data Management Requirements outlines policies, procedures, and guidelines to assist LEA and ESC staff in implementing NGS activities. Please click on the links below.

Sections I-IV (PDF, 609KB) 

Section V (PDF, 73KB)  

Section VI (PDF, 425KB)

Section VII (PDF, 39KB)

In order to access NGS, all users must complete an NGS Password Request Form that is approved by the State MEP. Please click on the links below to access the form or the NGS Website.

NGS Password Request Form and Instructions (PDF, 27KB) 

NGS Website (outside source)