Upcoming School Health and Related Services (SHARS) Reporting Requirement(1)

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July 29, 2016

TO THE ADMINISTRATOR ADDRESSED:

SUBJECT:    Upcoming School Health and Related Services (SHARS) Reporting Requirement

All Texas local educational agencies (LEAs) and fiscal agents that received or administered Individuals with Disabilities Education Act, Part B (IDEA-B) grant funds in the 2015–2016 school year are subject to the reporting requirement related to the School Health and Related Services (SHARS) program.

You are required to submit the SHARS Reimbursement Report Form, regardless of whether you participated in the SHARS program. TEA will announce the availability of the form in a
To the Administrator Addressed letter, to be published in mid-September 2016. The form will be available through the secure GFFC Reports and Data Collections application, which you will also use to submit the form. The form requires LEAs to enter SHARS data for the 2015–2016 school year and is due in October 2016.

TEA will use the information you report in its calculations to determine IDEA-B, LEA Maintenance of Effort (MOE) compliance for school year 2015-2016.

SHARS and IDEA-B LEA MOE

The SHARS program allows Texas LEAs to request Medicaid reimbursement for certain health-related services provided to students with disabilities.

In February 2014, TEA posted the SHARS and IDEA-B LEA MOE Guidance document on the IDEA-B LEA Maintenance of Effort page of the agency website. This document explains that LEAs must account for any state and local expenditures for special education services made with SHARS reimbursements, for the purpose of accurately calculating IDEA-B LEA MOE compliance.

In accordance with Title 34 of the Code of Federal Regulations (34 CFR) §300.154(g)(2), when SHARS reimbursements are expended again in state and local expenditures for special education services, that subsequent expenditure must be excluded for IDEA-B LEA MOE purposes from the final calculation of state and local expenditures.

SHARS Reimbursement Report Form

You will use the SHARS Reimbursement Report Form to report the one of three possible options that applies to you for the 2015–2016 school year:

  • Option 1: The LEA did not participate in the SHARS Medicaid program and thus did not receive any SHARS Medicaid reimbursements to expend again in state and local expenditures for special education services.
  • Option 2: The LEA did receive SHARS Medicaid reimbursements but did not expend any of the reimbursements in state and local expenditures for special education services.
  • Option 3: The LEA did receive SHARS Medicaid reimbursements and made subsequent expenditures with the reimbursements in state and local expenditures for special education services. 

If option 3 applies to you, you will report the total amount of your subsequent expenditures. The total must include the amount, if any, the fiscal agent expended on behalf of your LEA.

For Further Information

If you have questions about the SHARS reporting requirement, please contact the Division of Federal Fiscal Compliance and Reporting at (512) 463-9127 or by e-mail at compliance@tea.texas.gov.

Sincerely,

Ed Santiago, Senior Director
Division of Federal Fiscal Compliance and Reporting