Required RF Tracker Data Collection for Districts with Residential Care and Treatment Facilities within Their Geographic Boundaries and/or Jurisdiction

Word Version

April 25, 2016

TO THE ADMINISTRATOR ADDRESSED:

SUBJECT:      Required RF Tracker Data Collection for Districts with Residential Care and Treatment Facilities within Their Geographic Boundaries and/or Jurisdiction

The purpose of this letter is to notify districts of timelines related to the required collection of data for students with disabilities, who reside in residential care and treatment facilities (RFs) within the geographic boundaries or jurisdiction of a district. In a Texas Education Agency (TEA) letter dated September 21, 2015, districts were informed that, during the 2015-2016 program year, districts would continue to use the RF Tracker data collection system to enter data from RF districts. Districts must complete the 2015-2016 data collection no later than June 13, 2016.

Districts that are required to complete the data collection can access RF Tracker through the Texas Education Agency Secure Environment (TEASE) under the RF Tracker link. It is recommended that districts submit an on-line request for access by following the instructions on the TEA website at http://tea.texas.gov/index4.aspx?id=25769818165.

However, district users who work within a shared services arrangement (SSA) and who need access to the application on behalf of more than one district still must use the paper TEASE access request form located at http://tea.texas.gov/index4.aspx?id=25769818165. Districts that need additional information about TEASE access can contact their education service center (ESC) monitoring contact and/or may review a list of frequently asked questions on the TEA website at http://www.tea.state.tx.us/index2.aspx?id=2147505234. Once TEASE access has been established, the RF Tracker application can be accessed at the following link: http://tea.texas.gov/index4.aspx?id=25769818165.

For those districts with residential care and treatment facilities within their boundaries or jurisdiction, in which students with disabilities have resided during the 2015-2016 school year, the due date for the completion of the RF Tracker data collection is June13, 2016. However, the end-of-year date for districts reporting that students with disabilities reside in an RF is on or before May 13, 2016. Additional guidance regarding completion of the RF Tracker data collection, including an RF Tracker Guidance Document and a Helpful Hints document that provides information on data documentation, data definitions, and use of the system, is available under the Special Education-Residential Facilities Monitoring website at http://www.tea.state.tx.us/pmi/SPEDRFmonitoring/. If you need assistance completing the RF Tracker data collection, please communicate with your ESC monitoring or special education contact at the phone numbers available from the TEA website at http://www.tea.state.tx.us/regional_services/esc/, or you may contact the Division of Program Monitoring and Interventions at pmidivision@tea.texas.gov or (512) 463-5226.

We appreciate your assistance with this data collection. If you have questions regarding the content of this letter, please contact Lizette Ridgeway in the Division of Program Monitoring and Interventions at (512) 463-5226 or by e-mail at Lizette.Ridgeway@tea.texas.gov .

  Sincerely,

Michael Greenwalt, Ed.D
Director, Program Monitoring and Interventions