Instructional Materials Ordering for the 2016−2017 School Year

Word version

March 3, 2016

TO THE ADMINISTRATOR ADDRESSED:

SUBJECT:       Instructional Materials Ordering for the 2016−2017 School Year

The educational materials ordering system known as EMAT will close on April 8, 2016. School districts and open-enrollment charter schools should place any orders for instructional materials needed for the 2015−2016 school year before 5:00 p.m. CST on April 8, 2016. EMAT will reopen for districts to order materials for the 2016−2017 school year on April 25, 2016.

Districts and open-enrollment charter schools are required to certify annually to the State Board of Education and the commissioner that, for each subject in the required curriculum other than physical education, students have access to instructional materials that cover all of the Texas Essential Knowledge and Skills (TEKS). Districts and open-enrollment charter schools will be unable to order 2016−2017 instructional materials through EMAT until the certification has been received by the Texas Education Agency (TEA).

Districts and open-enrollment charter schools need to remember that they were awarded biennial funding in September of 2015 for the 2015‒­2016 and 2016‒­2017 school years and will not receive additional IMA funding until the 2017‒­2018 school year.

The required Instructional Materials Allotment and TEKS Certification is available in EMAT. Step by step instructions to access and process the form are available on the EMAT system start page.

The certification form must be presented to the district or open-enrollment charter’s local board of trustees or governing body. The superintendent, local board president, and board secretary are required to sign the form before it is submitted to TEA. The certification form can be scanned and emailed to the TEA instructional materials mailbox at instructional.materials@tea.texas.gov

Districts may order accessible instructional materials (AIM) for students with print disabilities through the EMAT system at any time after successful submission of their Instructional Materials Allotment and TEKS Certification. Braille, large type, and audio instructional materials remain the property of the state and are not paid for through a district’s IMA.

If you have any questions, please contact the Instructional Materials and Educational Technology Division at (512) 463-9601 or via email at instructional.materials@tea.texas.gov

Sincerely,

Monica G. Martinez
Associate Commissioner
Standards and Programs