Instructional Materials Allotment for Fiscal Years 2016 and 2017

Word Version

June 29, 2015

TO THE ADMINISTRATOR ADDRESSED:

SUBJECT: Instructional Materials Allotment for Fiscal Years 2016 and 2017

The 2016‒2017 instructional materials allotment (IMA) allocations for each district and open-enrollment charter school are now available at http://tea.texas.gov/WorkArea/DownloadAsset.aspx?id=25769805667.  The district IMA allocations are expected to be populated in the instructional materials ordering system known as EMAT by June 30, 2015.

House Bill 1474, passed by the 84th Texas Legislature and signed into law on June 17, 2015, changed the IMA from an annual allocation to a biennial allocation and requires the Texas Education Agency to make the full amount available to districts on September 1 of the first year of the biennium. Districts need to know that the amounts in the EMAT system must serve them for two full school years rather than just one. District personnel responsible for making instructional materials and educational technology purchasing decisions will want to carefully plan out the two years’ spending to ensure that appropriate funding is available for the full two school years.

Although the amounts will be available in EMAT, the actual funds will not be available until September 1, 2015. Districts and open enrollment charter schools may use unexpended funds from the 2014‒2015 biennium for IMA expenditures including newly adopted instructional materials, continuing contracts, technological equipment, and/or technology services.

If unexpended funds are not available, districts may requisition up to 80% of their 2016‒2017 IMA funds through the delayed-payment option. The delayed-payment option, authorized under the Texas Education Code, §31.0215, enables districts to requisition and receive state-adopted instructional materials before the IMA funds are available. Please share this information with all those responsible for fiscal accountability in your district.

A list of publishers that have agreed to accept delayed payments is available at http://tea.texas.gov/Curriculum_and_Instructional_Programs/Instructional_Materials/Review_and_Adoption_Process/Proclamation_2015/. Each publisher that has agreed to receive a delayed payment will also be identified in the EMAT system. Payments to publishers will be made when the new IMA funds become available and will take priority over districts’ reimbursement or disbursement requests.

Adopted instructional materials for the visually impaired (braille, large type, and audio) remain the property of the state and are not paid for out of the district's IMA. They can be requested through EMAT and must be returned to the redistribution center when they are no longer in use. Districts that choose to purchase non-adopted instructional materials should remember that, should braille, large type, or audio versions be required by a student’s individualized education plan or 504 plan, the district will be required to provide those using IMA or local funds.

If you have any questions about the allocations or the reimbursement process, please contact the Division of Instructional Materials and Educational Technology by email at instructional.materials@tea.texas.gov or by phone at (512) 463-9601.

Sincerely,

Monica Martinez
Associate Commissioner
Standards and Programs