TO THE ADMINISTRATOR ADDRESSED:
SUBJECT: Instructional Materials Allotment for Fiscal
Years 2016 and 2017
The 2016‒2017 instructional materials allotment (IMA)
allocations for each district and open-enrollment charter school are now
available at http://tea.texas.gov/WorkArea/DownloadAsset.aspx?id=25769805667. The district IMA allocations are expected to be populated
in the instructional materials ordering system known as EMAT by June 30, 2015.
House Bill 1474, passed by the 84th Texas
Legislature and signed into law on June 17, 2015, changed the IMA from an
annual allocation to a biennial
allocation and requires the Texas Education Agency to make the full amount
available to districts on September 1 of the first year of the biennium. Districts
need to know that the amounts in the EMAT system must serve them for two full school years rather than just
one. District personnel responsible for making instructional materials and
educational technology purchasing decisions will want to carefully plan out the
two years’ spending to ensure that appropriate funding is available for the
full two school years.
Although the amounts will be available in EMAT, the
actual funds will not be available until September 1, 2015. Districts and open
enrollment charter schools may use unexpended funds from the 2014‒2015 biennium
for IMA expenditures including newly adopted instructional materials,
continuing contracts, technological equipment, and/or technology services.
If unexpended funds are not available, districts may
requisition up to 80% of their 2016‒2017 IMA funds through the delayed-payment
option. The delayed-payment option, authorized under the Texas Education Code,
§31.0215, enables districts to requisition and receive state-adopted
instructional materials before the IMA funds are available. Please share this
information with all those responsible for fiscal accountability in your
A list of publishers that have agreed to accept delayed
payments is available at http://tea.texas.gov/Curriculum_and_Instructional_Programs/Instructional_Materials/Review_and_Adoption_Process/Proclamation_2015/. Each publisher that has agreed to receive a delayed payment will also be
identified in the EMAT system. Payments to publishers will be made when the new
IMA funds become available and will take priority over districts’ reimbursement
or disbursement requests.
Adopted instructional materials for the visually impaired
(braille, large type, and audio) remain the property of the state and are not
paid for out of the district's IMA. They can be requested through EMAT and must
be returned to the redistribution center when they are no longer in use.
Districts that choose to purchase non-adopted instructional materials should
remember that, should braille, large type, or audio versions be required by a
student’s individualized education plan or 504 plan, the district will be
required to provide those using IMA or local funds.
If you have any questions about the allocations or the
reimbursement process, please contact the Division of Instructional Materials
and Educational Technology by email at firstname.lastname@example.org or by phone at (512) 463-9601.
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