Federal Regulations Applicable to Multi-Year Grants

 Word Version  

 January 7, 2016

TO THE ADMINISTRATOR ADDRESSED:

SUBJECT:       Federal Regulations Applicable to Multi-Year Grants

This letter supersedes the November 6, 2015, letter originally posted under the same subject heading. In addition to multi-year grants, this version addresses carryover funds and state-administered grants.

Federal Regulations Applicable to Carryover Funds

The US Department of Education (USDE) has clarified that under 34 CFR 76.710, carryover funds are subject to the regulations in effect during the carryover period, which is the last 12 months of the 27-month period of availability. For example, for a TEA-administered grant awarded on July 1, 2014, the carryover period automatically began on October 1, 2015, regardless of whether the grant was originally awarded a Notice of Grant Award (NOGA) with an end date later than September 30, 2015. Therefore, all funds that became carryover on October 1, 2015, must follow the new EDGAR regulations regardless of the original start date of the NOGA.

Federal Regulations Applicable to Multi-Year Grants

On December 26, 2014, new regulations from the Office of Management and Budget (OMB), codified as Title 2 of the Code of Federal Regulations (2 CFR) Part 200, were incorporated into general federal regulation. This change resulted in major updates to the Education Department General Administrative Regulations (EDGAR). The new EDGAR, including 2 CFR 200, applies to all grants that were issued by the USDE on or after December 26, 2014.

All grants issued by USDE before December 26, 2014, are governed by the OMB circulars that were in effect when the grant was initially awarded. However, some federal grants that were initially awarded before December 26, 2014, continue for one or more years subsequent to their initial award (multi-year grants).

The following table lists the multi-year grants that will continue to be governed by the OMB circulars. These grants will be audited under OMB Circular A-133.

Grant Title

Grant Start Date

Grant End Date

2015–2016 Public Charter School Program Start-Up Grant

05/01/15

07/29/16

2014–2015 Texas Literacy Initiative (TLI) Continuation Grant

01/01/15

08/31/16

2014–2015 Texas Literacy Initiative (TLI) Regional ESC Collaborative

01/01/15

09/30/16


Federal Regulations Applicable to State-Administered Grants

However, the multi-year grants listed in the following table are subject to the requirements for state-administered grants under Part 76 of EDGAR. As of October 1, 2015, these multi-year grants are to be governed by the new EDGAR, rather than the OMB circulars that were in effect when each grant was initially awarded. Please note that these multi-year grants will be audited in accordance with the requirements of 2 CFR 200 Subpart D, Post Federal Award Requirements.

Grant Title

Grant Start Date

Grant End Date

2014–2015 ESC ESEA Title I, Part C Migrant Basic Services

07/01/14

10/31/15

2014–2015 ESC Title III, Part A

10/01/14

10/31/15

2014–2015 Advanced Technical Credit

09/01/14

11/30/15

2014–2015 Career and Technical Education - Statewide Leadership Projects

09/01/14

11/30/15

2014–2015 Career and Technical Education Statewide Leadership: Special Populations Resource Center

09/01/14

11/30/15

2014–2016 Professional Development for Transition from STAAR-M

09/01/14

07/31/16

2015–2016 IHE Restorative Discipline

01/01/15

08/31/16

2015–2016 Texas Mathematics and Science Partnership (TxMSP) Professional Development Network Cycle 2

11/01/14

08/31/16

2014–2015 Title I, Part C Migrant ESC Statewide Services

07/01/14

09/30/16

2014–2016 McKinney-Vento Homeless Education

09/01/14

09/30/16

2014–2015 ESC Statewide School Support and Family and Community Engagement Initiative

07/11/14

09/30/16

2014–2016 Migrant Early Literacy Program - Home-Based and Center-Based

08/25/14

09/30/16

2014–2015 Texas Literacy Initiative (TLI) Professional Development and Technical Assistance (IPSI)*

01/01/15

09/30/16

2014–2015 Texas Literacy Initiative (TLI) Professional Development and Technical Assistance (UT Health)*

01/01/15

09/30/16

2015–2016 Professional Development Partnerships for Advanced Math and Science Courses

10/01/15

09/30/16

2014–2017 Texas Title I Priority Schools, Cycle 3

08/01/14

07/31/17

*Even though these are not state-administered grants, they are funded with multiple fund sources, including one that has carryover funds subject to the new regulations; therefore, the entire grant must follow the new EDGAR.

Beginning with the 2015–2016 school year, all TEA-administered grant awards include a NOGA supplement specifying which federal regulations apply to the grant.

For Further Information

For general information about the new EDGAR, refer to the New EDGAR page of the TEA website.

With any further questions, submit a request to the TEA Help Desk.

Sincerely,

Cory Green, Chief Grants Administrator
Division of Grants Administration