Early Childhood Data System (ECDS) and Compliance with Kindergarten Reading Assessment Data Submission (TEC, §28.006)

Word version

October 7, 2015

TO THE ADMINISTRATOR ADDRESSED:

SUBJECT: Early Childhood Data System (ECDS) and Compliance with Kindergarten Reading Assessment Data Submission (TEC, §28.006)

The Early Childhood Data System (ECDS) is the state reporting feature in the Texas Student Data System (TSDS) used to collect early childhood data to inform school districts, communities, and early childhood programs about the effectiveness of prekindergarten programs in preparing children for success in kindergarten under Texas Education Code (TEC), §29.161. ECDS will be available October 5, 2015, through December 18, 2015, to collect the required beginning of year (BOY) kindergarten assessment scores.

Pursuant to TEC, §28.006, Reading Diagnosis, the superintendent, or a designee, of each school district and open-enrollment charter school is required to electronically report each kindergarten student’s raw score on kindergarten BOY reading instruments each year. The kindergarten data collected under this provision will be used to provide state, regional, district, and local aggregate reports of prekindergarten and kindergarten programs and certain federal or government-subsidized child care and education programs.

Districts administering one of the reading assessments below will be required to provide BOY kindergarten data electronically in the ECDS for the 2015-2016 school year.

  • Dynamic Indicators of Basic Early Literacy Skills, Next (DIBELS Next)
  • easyCBM
  • Indicadores Dinamicos Del Exito en la Lectura Solution (IDEL)
  • Istation’s Indicators of Progress (ISIP)
  • Istation’s Indicators of Progress (ISIP-Spanish)
  • Measures of Academic Progress (MAP)
  • PAPI English/Spanish
  • Phonological Awareness Literacy Screening(PALS)
  • Reading Analysis and Prescription System (RAPS 360)
  • Texas Primary Reading Inventory (TPRI)
  • Tejas LEE
  • Woodcock-Johnson III Diagnostic Reading Battery

The kindergarten data submission will be available October 5, 2015, through December 18, 2015. There will not be an opportunity to submit kindergarten data after the deadline.

The information below is designed to assist districts in the ECDS data submission process.

Data Entry Process

1. The LEA will need two user roles in the ECDS, one to load data and one to approve data. 

a. The person designated to load data will need the ODS Data Loader role via the TEA Login (TEAL) secure portal at https://pryor.tea.state.tx.us/. This is a TSDS Portal role and also provides access to the TSDS Data Transfer Utility (DTU). 

b. The person designated to approve the data will need the ECDS Data Approver role via the TEAL secure portal at https://pryor.tea.state.tx.us/. This is a TSDS Portal role. 

2. Download the ECDS Collection Template from the Texas Education Data Standards Section 10 – TSDS Core Collections

a. If you are able to load Demographic and Assessment data using the TEDS Compliant interchanges, proceed to step 4. 

b. If you are able to load Demographic data using the TEDS Compliant interchanges, but not assessment interchanges for your designated BOY reading instrument, enter data on the Kinder Assessment worksheet of the template and proceed to step 3. 

3. Download the Client Side Validation/Conversion tool from the TSDS Portal to convert the LEA’s ECDS data to the TEDS Compliant XML interchanges and validate the converted data. 

4. Upload data via the DTU or manually by logging on to TSDS with the ODS Data Loader role. 

5. After successfully loading the ECDS XML interchange files, have the ECDS Data Approver review all the kindergarten ECDS reports, including the LEA Completion Report, for accuracy and complete the ECDS Data collection. 

LEAs should contact their regional education service center (ESC) or a TSDS-certified vendor for ECDS training and support. Staff in all 20 ESCs have completed training for TSDS and data loading and are able to assist LEAs in this process. If an ESC enters and/or loads the data for the district, district staff must still approve/finalize data in ECDS and will need the ECDS Data Approver role to do so. 

An LEA is exempt from the ECDS state reporting if they are using assessments other than those listed above for kindergarten student diagnostics. The LEA should notify TEA of its choice of diagnostic by email at ecds@tea.texas.gov and must also retain the assessment data should the TEA decide to collect the data at a later date. 

If you have additional questions about the policy requirements of TEC, §28.006, please contact TEA staff via email at ecds@tea.texas.gov. All technical questions should be submitted via the TSDS Incident Management System (TIMS), available within the ECDS application.

Resources


Sincerely,

Monica Martinez
Associate Commissioner
Standards and Programs