October 22, 2015
TO THE ADMINISTRATOR ADDRESSED:
SUBJECT: 2016–2017 Annual Survey of Children in Local
Residential Facilities for the Neglected/Delinquent (SC9000)
The 2016–2017 Annual Survey of Children in Local Residential
Facilities for the Neglected/Delinquent (SC9000) is now available in TEA’s eGrants
system. The purpose of the survey is to provide the US Department of Education
(USDE) with accurate information on the location and number of children who
live in residential facilities for the neglected or delinquent.
USDE needs this information to calculate school
year 2016–2017 Title I, Part A, and Title I,
Part D, Subpart 2 federal funding allocations of
the No Child Left Behind Act (NCLB).
Applicable local educational agencies (LEAs) must complete
and submit the SC9000 in eGrants by 5:00 p.m. Central Time, December 7,
LEAs that must respond to the 2016–2017 SC9000 survey are those
that have a neglected or delinquent residential facility located within it
geographic boundaries or provide for the education of students who reside in that
residential facility. The 2016–2017 SC9000 is available only to those LEAs.
Accessing the SC9000
Follow these steps to open the SC9000:
to TEA Secure Environment (TEASE).
the Application List, select eGrants.
the “Available Grant Programs in eGrants” drop-down list.
the entry titled “2016–2017 NCLB Consolidated Federal Grant Application”.
form description “2016–2017 SC9000 Annual Survey of Children in Local
Residential Facilities for the Neglected/Delinquent”.
Completing the SC9000
To complete the SC9000, the applicable LEA must contact the
appropriate administrator of the residential facility to:
that the following SC9000 prepopulated residential facility information is
school district boundary where the facility is located
- Type of
facility (that is – either neglected or delinquent)
- Legal or administrative basis (that is – who
licenses the facility)
and report the October 2015 caseload
data of children, ages 5 through 17,
who resided in the residential facility for at least one day during a 30 consecutive day period, at least
one day of which falls within the month of October 2015. Exclude from the October 2015 caseload
count any child under the conservatorship of the Texas Department of Family and
applicable, provide an explanation if the October 2015 residential caseload
increased or decreased by 25 students, as compared to the October 2014
residential caseload reported in the LEA’s 2015–2016 SC9000 certified
Updates to the SC9000
To request changes to prepopulated 2016–2017 SC9000 facility
information, remove a facility due to closure, or add a new facility, email email@example.com.
Submitting the SC9000
The deadline for submitting the SC9000 is December 7, 2015.
Follow these steps to certify and submit your completed
SC9000 through eGrants:
the required information fields for the authorized official submitting the
- If the authorized official is the same as the
primary contact, select Copy to
automatically complete the required information fields.
- If the authorized official is not the same as
the primary contact, type the required information into the fields.
Certify and Submit.
For Further Information
If you have any questions about the SC9000, contact the
Division of Federal Fiscal Compliance and Reporting at (512) 463-9127 or email firstname.lastname@example.org.
Division of Federal Fiscal Compliance and Reporting