April 12, 2017:
TO THE ADMINISTRATOR ADDRESSED:
Subject: 2016-2017 Data Validation Monitoring of Student
The purpose of this letter is to provide districts, including charter schools, with 2016-2017
intervention staging information for data validation monitoring of student
The 2016 student assessment data
validation indicators district and student reports were posted to the TEA Secure Environment (TEASE)
Accountability application the week of December 12, 2016. Reports are only available for districts that
triggered one of the fourteen DVM-SA indicators. Districts were encouraged to
review and analyze these reports to ensure the student assessment data that
they submit reflect the requirements of the student assessment program,
including the requirements contained in the 2016 District and Campus Coordinator
Manual, and other student assessment resources. Based on that review, districts
should have determined whether any new or additional procedures needed to be
implemented to ensure the appropriate implementation of student assessment
procedures and the submission of accurate student assessment data.
For the 2016-2017 year,
intervention staging for DVM-SA was determined after review of the type and
number of indicators triggered. Intervention stages for all districts that
triggered any DVM-SA indicator are currently posted in the Intervention State
and Activity Manager (ISAM) application in TEASE. Through ISAM, a district
can determine which stage of intervention has been assigned for DVM-SA. All districts
with anomalous data for any DVM-SA indicator have been assigned an intervention
Districts assigned to stage 1
Completion of the DVM-SA workbook
for identified indicator(s) and development of a DVM-SA corrective action plan
(DVM-SA CAP) to address any discrepancies and/or noncompliance in the coding or
documentation of student assessment data is required of districts assigned to
stage 1. The due date for completion is May 12, 2017.
Districts in stage 1 will maintain the DVM-SA workbook, DVM-SA CAP, and
supporting documentation locally. These districts will submit intervention and
supporting documentation only upon request of the Texas Education Agency (TEA).New this monitoring cycle, stage 1
districts will complete and submit a Superintendent Attestation Statement to
the agency through ISAM by May 12, 2017. This Attestation Statement confirms
that district intervention activities are complete and ready for submission to
the agency, if requested.
Districts assigned to stage 2 or 3
Completion of the DVM-SA workbook
for identified indicator(s) and development of a DVM-SA CAP to address any
discrepancies and/or noncompliance in the coding or documentation of student assessment
data is required of districts assigned to stage 2 or 3. The due date for completion and submission
to TEA isMay 12, 2017. Further,
districts assigned to stage 3 will engage in follow-up support activities to
help ensure the successful implementation of corrective actions and the
submission of accurate assessment data. Specific follow-up activities will be
determined after the review of the submitted DVM-SA workbook(s) and DVM-SA CAP.
Additionally, all districts
assigned a stage of intervention will need to designate a DVM-SA program
contact in ISAM. Step-by-step instructions for completing this task are outlined
in the presentation title, ISAM Contact
Data validation interventions are
coordinated with performance interventions to the extent possible and tailored
to data accuracy concerns. If a district staged for interventions in the DVM
system also is identified for an on-site program effectiveness review through
the Performance-Based Monitoring Analysis System (PBMAS), the on-site review
will include a review of data quality and data reporting systems.
Information related to the DVM-SA
indicators is available in the 2016
Student Assessment Data Validation Manual.
Intervention documents and tools
for conducting the DVM-SA intervention
activities are currently available in ISAM and are
posted to the DVM-SA Intervention
Guidance and Resources webpage.
For questions about indicators and information
provided in the 2016
Student Assessment Data Validation Manual, please contact the Performance-Based
Monitoring Division by phone at (512) 936-6426 or by e-mail at firstname.lastname@example.org.
For questions about interventions, intervention
resources, due dates, or submission extension requests, please contact the
Division of School Improvement by phone at (512) 463-5226 or by e-mail at SIdivision@tea.texas.gov.
Education service center (ESC) contacts will also serve as a resource
to districts as they complete DVM-SA intervention requirements.
We appreciate your support of data validation monitoring
and its focus on a data-driven, performance-based approach to assist districts
in their ongoing efforts to improve student achievement and data accuracy.
C. Lizette Ridgeway
Director, Division of School