2015 Summer School Program for Limited English Proficient (LEP) Students in Kindergarten and First Grade

Word Version

April 29, 2015

TO THE ADMINISTRATOR ADDRESSED:

Subject:       2015 Summer School Program for Limited English Proficient (LEP) Students in Kindergarten and First Grade

Attached is a copy of 19 Texas Administrative Code (TAC) Section 89.1250, Required Summer School Programs, which requires districts to provide a summer school program for limited English proficient (LEP) students who will be eligible for admission to kindergarten and first grade at the beginning of the next school year. This letter is to inform school districts that funds have been appropriated for the 2014-2015 school year to reimburse school districts for operating a summer school program.

This information is provided to help districts prepare and coordinate building services, transportation, calendars and instruction with other state and federal programs. Districts required to offer a bilingual education or special language program during the 2014-2015 school year, including those with approved exceptions, must offer the summer school program. Reimbursement for costs of enrolling students of limited English proficiency will be processed in the fall of 2015 through the Division of Grants Administration.

In accordance with TAC §89.1250(3)(B), districts operating a two-semester system are required to offer the program for one-half day for eight weeks while school is recessed for the summer or for a total of 120 hours of instruction on a schedule established by the board of trustees. Districts operating year-round schools are required to offer a program during intercessions for a total of 120 hours of instruction.

For students who have not attended school previously and need to be identified as limited English proficient (LEP), TAC §89.1225 rules must be followed. The List of Approved Tests for Assessment of Limited English Proficient Students is required for the identification process and can be found in the Bilingual/ESL website under the “Documents” section at the following URL: http://tea.texas.gov/bilingual/esl/education/.

Funding for the program will be on a teaching unit basis with 18 students or a fraction thereof constituting a unit. Since the appropriation for this program is a fixed amount, it will be necessary to prorate unit allotments if enrollment exceeds projections. Based on 2014 program costs, it is suggested that districts plan for reimbursement of no more than $1,100 per unit. Business managers should be informed that the fund code is 289 and that payment to the district will be provided through direct deposit.

Please note that data will be collected through the Public Education Information Management System (PEIMS) for summer school 2015. The “BILINGUAL/ESL-SUMMER-SCHOOL-INDICATOR-CODE” is included on the 101 Student Demographic Record as documented in the 2014-2015 PEIMS Data Standards to identify students participating in the Bilingual/ESL Summer School Program. This indicator code is collected in Submission 4 only, and the due date to TEA is September 3, 2015.

If you have any program questions, please contact Susie Coultress at (512) 463-9581. If you have PEIMS questions, please contact the PEIMS Division at peimscustomersupport@tea.texas.gov. Funding questions may be submitted to the TEA Help Desk.

 

Sincerely,

 

Monica Martinez
Associate Commissioner
Standards and Programs

 

MM/sc


Attachment:  19 TAC §89.1250, Required Summer School Programs, and 19 TAC §89.1265, Evaluation