2015-2016 Intervention Staging for Discipline Data Validation Monitoring

Word version

ACTION REQUIRED

May 17, 2016

TO THE ADMINISTRATOR ADDRESSED:

Subject:  2015-2016 Interventions Staging for Discipline Data Validation Monitoring

The purpose of this letter is to provide districts, including charter schools, with 2015-2016 intervention staging information for data validation monitoring of discipline records (DVM-D).

The 2015 discipline data validation district and student reports were posted to the TEA Secure Environment (TEASE) Accountability application on November 20, 2015. Reports are available only for districts that triggered one of the eight DVM-D indicators. Districts were encouraged to review and analyze these reports to ensure the discipline data they submit reflect the requirements contained in the applicable year’s PEIMS Data Standards, including Appendix E. Based on that review, districts should have determined whether any new or additional procedures needed to be implemented to ensure the accurate submission of discipline data.

For the 2015-2016 year, intervention staging for DVM-D was determined after review of the type and number of indicators triggered, as well as a longitudinal data analysis for select indicators. Intervention stages for all districts that triggered any DVM-D indicator will be posted May 18, 2016, in the Intervention, Stage, and Activity Manager (ISAM) application in TEASE. Indicator workbooks have been posted to the DVM-D webpage and are available for districts to begin their interventions.

Districts assigned to Stage 1 will complete the DVM-D workbook for the identified indicator(s) and develop a DVM-D corrective action plan (DVM-D CAP) to address any discrepancies and/or noncompliance in the coding or documentation of student discipline data. The completion due date is June 29, 2016. Districts in Stage 1 will maintain the DVM-D workbook, DVM-D CAP, and supporting documentation locally. These districts will submit intervention and supporting documentation only upon request of the Texas Education Agency (TEA). New this monitoring cycle, Stage 1 districts will complete and submit a Superintendent Attestation Statement to the agency through ISAM by June 29, 2016. This Attestation Statement confirms that district intervention activities are complete and ready for submission to the agency, if requested.

Districts assigned to Stage 2 or 3 will complete the DVM-D workbook for the indicator(s) and develop a DVM-D CAP to address any discrepancies and/or noncompliance in the coding or documentation of student discipline data. The due date for completion and submission to TEA is June 29, 2016. Further, districts assigned to Stage 3 will engage in follow-up support activities to help ensure the successful implementation of corrective actions and the submission of accurate discipline data. Specific follow-up activities will be determined after the review of the submitted DVM-D workbook(s) and DVM-D CAP.

Additionally, all districts assigned an intervention stage will need to designate a DVM-D program contact in ISAM. Step-by-step instructions for completing this task are located on the DVM-D page of the TEA website.

Data validation interventions are coordinated with performance interventions to the extent possible and tailored to data accuracy concerns. If a district staged for interventions in the DVM system also is identified for an on-site program effectiveness review through the Performance-Based Monitoring Analysis System (PBMAS), the on-site review will include a review of data quality and data reporting systems.

Resources

Information related to the DVM-D indicators is available in the 2015 Discipline Data Validation Manual.

Intervention documents and tools for conducting the DVM-D intervention activities will be posted to the TEA Website and will be available in ISAM May 18, 2016.

For questions about the 2015 Discipline Data Validation Manual, as well as any of the indicators, please contact Performance-Based Monitoring at (512) 936-6426 or by email at pbm@tea.texas.gov.

For questions about interventions, intervention resources, due dates, or submission extension requests, please contact the Program Monitoring and Interventions Division at (512) 463-5226 or by email at PMIdivision@tea.texas.gov.

Education service center (ESC) contacts will also be available as resources to districts as they complete DVM-D intervention requirements.

We appreciate your support of data validation monitoring and its focus on a data-driven, performance-based approach to assist districts in their ongoing efforts to improve student achievement and data accuracy.

Sincerely,

Michael Greenwalt, Ed.D.

Director, Program Monitoring and Interventions