Date: January 8, 2016
TO THE ADMINISTRATOR ADDRESSED:
Subject: 2015-2016 Data Validation
Monitoring Leaver Records Staging
The purpose of this letter is to provide districts, including charter schools, with 2015-2016
intervention staging information for data validation monitoring of leaver
District-level reports of the 2015
leaver records data validation indicators and student-level reports were posted
to the TEA Secure Environment
(TEASE) Accountability application on October 30, 2015. Reports are
available only for districts that
triggered one of the eight DVM-L indicators. Districts were encouraged to
review and analyze these reports to ensure the leaver records data they submit
reflect the requirements of leaver record reporting, including the requirements
contained in the 2015-2016 PEIMS Data Standards
and Appendix D. Based on that review,
districts should have determined whether any new or additional procedures
needed to be implemented to ensure the accurate submission of leaver record
data by the fall collection resubmission date of January 21, 2016.
For the 2015-2016 year,
intervention staging for DVM-L was determined by which indicators and the
number of indicators that the district had anomalous data, including
longitudinal data for select indicators. Staging will be posted the week of
January 11, 2016, in the Intervention, Stage, and Activity Manager (ISAM)
application in TEASE. Through
ISAM, a district can determine which stage of intervention has been assigned
for DVM-L. All districts with anomalous data for any DVM-L indicator have been
assigned an intervention stage.
Districts assigned to Stage 1 will complete the DVM-L
workbook for the identified indicator and develop a DVM-L corrective action
plan (DVM-L CAP) to address any leaver record coding or documentation
discrepancies and/or noncompliance. Completion
due date is February 19, 2016.
Districts in Stage 1 will maintain the DVM-L workbook, DVM-L CAP, and
supporting documentation locally. These districts will submit intervention and
supporting documentation only upon request of the Texas Education Agency (TEA).
New this monitoring cycle, districts
will complete and submit a
Superintendent Attestation Statement to the agency through ISAM by February 19,
2016. This Attestation Statement is verifying that district intervention
activities are complete and ready for submission to the agency, if requested.
Districts assigned to Stage 2 or 3 will
complete the DVM-L workbook for the identified indicator(s) and develop a DVM-L
CAP to address any leaver record coding or documentation discrepancies and/or
noncompliance. The due date for
completion and submission to TEA is
February 19, 2016. Further, districts assigned to Stage 3 will engage in
follow-up support activities to help ensure the successful implementation of
corrective actions and leaver records data submission. Specific follow-up
activities will be determined after the review of the submitted DVM-L
workbook(s) and DVM-L CAP.
Additionally, all districts
assigned an intervention stage will need to designate a DVM-L program contact
in ISAM. Step-by-step instructions for completing this task are located on the DVM-L page of the TEA
Data validation interventions are
coordinated with performance interventions to the extent possible and tailored
to data accuracy concerns. If a district staged for interventions in the DVM
system also is identified for an on-site program effectiveness review through
the performance-based monitoring analysis system (PBMAS), the on-site review
will include a review of data quality and data reporting systems.
Information related to the DVM-L
indicators is available in the 2015
Leaver Records Data Validation Manual.
Intervention documents and tools,
including the Data Validation
Intervention Guidance Document, for conducting the DVM-L intervention
activities will be posted to the TEA website on January 8, 2016,
and will be available in ISAM the week of January 11, 2016. Districts selected for on-site data validation
reviews will receive individualized correspondence from TEA detailing required
For questions about the 2015 Leaver Records Data Validation
Manual, as well as any of the indicators, please contact Performance-Based
Monitoring at (512) 936-6426 or by email at email@example.com.
For questions about interventions, intervention
resources, due dates, or submission extension requests, please contact the
Program Monitoring and Interventions Division at (512) 463-5226 or by email at PMIdivision@tea.texas.gov.
Education service center (ESC) contacts will also be available as resources
to districts as they complete DVM-L intervention requirements.
We appreciate your support of data validation monitoring
and anticipate that a data-driven, performance-based approach will assist districts
in their ongoing efforts to improve student achievement and data accuracy.
Michael Greenwalt, Ed.D.
Director, Program Monitoring and