2015–16 Reporting Requirements for Community and Student Engagement

Word version

ACTION REQUIRED

May 20, 2016

TO THE ADMINISTRATOR ADDRESSED: 

Subject: 2015–16 Reporting Requirements for Community and Student Engagement

This letter is a reminder that Texas Education Code, §39.0545, requires each district and charter school to annually evaluate its performance and the performance of each of its campuses in the area of community and student engagement. Each district and charter must assign a performance rating of exemplary, recognized, acceptable, or unacceptable to itself and to each of its campuses. Ratings are to be assigned for overall performance as well as for each of the following categories:

  • Fine arts 
  • Wellness and physical education 
  • Community and parental involvement 
  • The 21st Century Workforce Development program 
  • The second language acquisition program 
  • The digital learning environment 
  • Dropout prevention strategies 
  • Educational programs for gifted and talented students 

In addition, each district and charter must indicate whether it and each of its campuses has complied with statutory reporting and policy requirements. Beginning with the 2014–2015 submission, a new code table, STATUTORY-REPORTING-AND-POLICY-AND-COMPLIANCE-INDICATOR-CODE (C200), is used for this indicator. Districts indicate either a “0” or “1”, as defined below; the field cannot be left blank. 

0 – No (Not In Compliance)

1 – Yes (In Compliance)

Districts and charters must designate local committee(s) to determine the criteria used to evaluate performance and assign community and student engagement ratings and to evaluate and indicate compliance with statutory reporting and policy requirements.

As with last year, the locally-assigned district and campus community and student engagement ratings information will be collected through the Public Education Information Management System (PEIMS) summer collection on the following timeline:

  1. The PEIMS Summer submission reflecting the data from the 2015–16 school year is due on June 23, 2016. 
  2. The PEIMS Summer resubmission reflecting the data from the 2015–16 school year is due on July 21, 2016. 
  3. For schools operating on a year-round track, the PEIMS Summer submission is due on June 23, 2016, and the PEIMS Summer resubmission is due on August 18, 2016. 

The following summarizes the key points of the required PEIMS submission:

  • Each district and charter are required to assign locally-determined performance ratings and compliance statuses to itself and each of its campuses, including alternative campuses, pre-kindergarten campuses, and alternative education campuses evaluated under alternative education accountability (AEA) provisions. 
  • Budgeted (non-instructional) campuses, Disciplinary Alternative Education Program (DAEP) campuses, Juvenile Justice Alternative Education Program (JJAEP) campuses, and facilities operated by the Texas Juvenile Justice Department are excluded. 
  • The submissions must be made through PEIMS; there is no alternative data collection system. 
  • Districts and charters are required to post the ratings and compliance statuses for the district and each campus on the school district’s website by August 7, 2016. For campuses that operate on a year-round calendar, the information should be posted on the school district website no later than the last day of August. 
  • TEA is required to report the local performance ratings and compliance statuses on its website no later than October 1, 2016. 

Please address questions about the PEIMS submission requirements to TEA Statewide Education Data Systems division by emailing peimscustomersupport@tea.texas.gov (EDIT+) or by submitting a ticket via the TSDS Incident Management System (TIMS). Please contact the Performance Reporting division at 512-463-9704 or performance.reporting@tea.texas.gov if you have any questions about the reporting requirements for the community and student engagement indicators.

Contact Information

Texas Education Agency 
Department of Assessment and Accountability  
Criss Cloudt, Associate Commissioner  
Division of Performance Reporting – Shannon Housson, Division Director  
Division of Performance Reporting – Jamie Crowe, Director  

(512) 463-9704

performance.reporting@tea.texas.gov