April 24, 2015
TO THE ADMINISTRATOR ADDRESSED:
Subject: 2014–15 Reporting Requirements for Community and Student Engagement
This letter is a reminder that Texas Education Code §39.0545 requires each district and charter school to annually evaluate its performance and the performance of each of its campuses in the area of community and student engagement. Each district and charter must assign a performance rating of exemplary, recognized, acceptable, or unacceptable to itself and to each of its campuses. Ratings are to be assigned for overall performance as well as for each of the following categories:
• Fine arts
• Wellness and physical education
• Community and parental involvement
• The 21st Century Workforce Development program
• The second language acquisition program
• The digital learning environment
• Dropout prevention strategies
• Educational programs for gifted and talented students
In addition, each district and charter must indicate whether it and each of its campuses has complied with statutory reporting and policy requirements. Beginning with the 2014-2015 submission, a new code table, STATUTORY-REPORTING-AND-POLICY-AND-COMPLIANCE-INDICATOR-CODE (C200), will be used for this indicator. Districts indicate either a “0” or “1”, as defined below, and cannot leave the field blank.
0 – No (Not In Compliance)
1 – Yes (In Compliance)
Districts and charters must designate local committee(s) to determine the criteria that districts and charters use both to evaluate performance and assign ratings for community and student engagement and to evaluate and indicate compliance with statutory reporting and policy requirements.
As with last year, the locally-assigned district and campus community and student engagement ratings information will be collected through the Public Education Information Management System (PEIMS) summer collection on the following timeline:
1. The PEIMS Summer submission reflecting the data from the 2014–15 school year is due on June 25, 2015.
2. The PEIMS Summer resubmission reflecting the data from the 2014–15 school year is due on July 23, 2015.
3. For schools operating on a year-round track, the PEIMS Summer submission is due on June 25, 2015, and the PEIMS Summer resubmission is due on August 20, 2015.
The following summarizes the key points of the required PEIMS submission:
• Districts and charters are required to assign locally-determined performance ratings and compliance statuses to itself and each of its campuses, including alternative campuses, pre-kindergarten campuses, and alternative education campuses evaluated under alternative education accountability (AEA) provisions.
• Budgeted (non-instructional) campuses, Disciplinary Alternative Education Program (DAEP) campuses, Juvenile Justice Alternative Education Program (JJAEP) campuses, and facilities operated by the Texas Juvenile Justice Department are excluded.
• The submissions must be made through PEIMS; there is no alternative data collection system.
• Districts and charters are required to post the ratings and compliance statuses for the district and each campus on the school district’s website by August 8, 2015. For campuses that operate on a year-round calendar, the information should be posted on the school district website no later than the last day of August.
• TEA is required to report the local performance ratings and compliance statuses on its website no later than October 1, 2015.
Please address questions about the PEIMS submission requirements to TEA Statewide Education Data Systems division by emailing firstname.lastname@example.org
. Please contact the Performance Reporting division at 512-463-9704 if you have any questions about the reporting requirements for the community and student engagement indicators.
Texas Education Agency
Department of Assessment and Accountability, Criss Cloudt, Associate Commissioner
Division of Performance Reporting, Shannon Housson, Division Director
Division of Performance Reporting, Ester Regalado, Director